Transaction Coordinating

Services & Price Sheet

Listing Management - $100

Our coordinator will handle the following tasks on behalf of the agent:

  • Gather all necessary documents, including the listing agreement, addendums, and seller’s property disclosure.

  • Ensure any missing signatures or information are obtained from the seller(s).

  • Collect the MLS listing input form.

  • Review all documents for compliance with office requirements.

  • Submit the complete file to the agent's office or market center.

  • Arrange for the installation of the agent/brokerage sign (agent to provide sign company details) and confirm installation.

  • Schedule property photography and/or virtual tours (agent to provide photographer details).

  • Enter the property listing into the MLS (agent to provide a description or we will create one based on available information and photos).

  • Follow up with the photographer to ensure timely delivery of photos/tour.

  • Upload and organize photos into the MLS in the order specified or to best showcase the property.

  • Upload the virtual tour into the MLS.

  • Make requested changes to the MLS listing within 72 hours of the agent or seller's request.

  • Set up showing instructions using Showing Desk or a preferred service provided by the agent.

  • Send copies of executed documents to the seller via email or mail, upon request.

Note: This service does not include follow-up on showings or feedback collection.

Transaction Management - $395

Our contract-to-close service includes the following:

  • Send introductory emails with important deadlines and attach executed/binding documents.

  • Conduct buyer introduction calls to review key deadlines.

  • Review the contract for office compliance, and obtain any missing documents or signatures.

  • Submit the complete file to the agent’s office or market center, including the submission of green sheets.

  • Manage and track all contract deadlines.

  • Notify all parties of upcoming due dates with reminders via phone and/or email.

  • Provide weekly update reports to all parties via email, ensuring consistent communication.

  • Follow up on all escrow deposits and distribute confirmation.

  • Schedule the home inspection upon request.

  • Confirm that the loan application has been submitted.

  • Call the mortgage company for regular status updates.

  • Follow up on the loan commitment letter from the lender.

  • Order title services and confirm clear title, updating all parties.

  • Send the contract, addendums, and any required documents to the title company.

  • Provide the preliminary title report to the buyer's agent.

  • Schedule the appraisal and follow up on the appraisal value, sharing updates with all parties.

  • Ensure the lender stays on track for loan approval, CD release, and the closing date.

  • Request and review the settlement statement before closing.

  • Submit the DA (Disbursement Authorization) to the title company or closing attorney.

  • Schedule the final walkthrough and closing.

  • Submit the file for office compliance.

  • Follow up on HOA applications and ensure HOA approval is provided to the title company, when applicable.

  • Facilitate amendments and addendums as needed.

  • Confirm the buyer has received wiring instructions for closing.

  • Provide vendor referrals as needed.

  • Ensure timely payment for the agent.

  • $500 for both seller and buyer representation.

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